Two kinds of work must be shared: to make the team function and the task to be performed.
Making the team function
An effective team requires the following roles to work efficiently. It is useful to explicitly allocate these functions.
Facilitator or leader (depending on context)
for making sure the aims of the meeting are clarified and for summarizing discussions and decisions; to ensure the meeting keeps on track and ground rules are followed.
to keep a record of ideas that are discussed and decisions that are made and who is doing what.
to make sure that you discuss everything you need to in the time available for the meeting.
to chase people up and make sure that the jobs get done by the time agreed and sort out problems if they are not.
someone who has an eye on process rather than content and can bring problems to the attention of the team. It is important to be positive in this role and not judgmental.
to compile contributions, identify gaps or overlaps, and ensure consistency in the final submission.
Tasks need to be broken down into smaller parts and scheduled. Sometimes one part cannot be started until another part is finished so it may be worth drawing a simple timeline.
Gibbs, G. (1994). Learning in Teams: A student manual. The Oxford Centre for Staff Development.
Scoufis, M. (2000). Integrating graduate attributes into the undergraduate curricula. University of Western Sydney.