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Library and Learning Services Accessibility Help Guide: Captioning

An internal guide for Sheridan Library staff to answer their questions about accessibility, UDL and AODA requirements.

Closed Captioning

Please send all videos created for the classroom or instructional videos for YouTube (including Jing and other screen casts) to Madeleine Crew - Access and Instructional Support Technician in Library and Learning Services for captioning to ensure consistency, accuracy and accessibility.

Free captioning tools on the web

There are lots of tools available on the web that can help you get your Library videos captioned.


Captioning Basics

Providing captioned videos are a legal requirement under the AODA.

Your Library and Learning Services Captioning contact is Madeleine Crew - Access and Instructional Support Technician - Library and Learning Services

Please note, Library and Learning Services will only caption videos that have been created by or created for Sheridan Library. If the video/material is not created by you such as a video you have found on YouTube and want to use in the classroom, permission from the copyright holder is required in order to add captions to the video. 

The Library is committed to caption all in-house made videos. This includes both videos on our YouTube channel and the SOURCE YouTube channel as well. 


What happens if you find a YouTube video which isn't captioned but you really want to use it in the classroom?

- Create a transcript of the audio for the video

- Find a similar video on the same topic that is captioned

- Ask permission of the video's creator to caption the video

- Create your own video on the topic and caption it.


YouTube and Captioning

When looking for captioned videos, please also double check that the captioning is accurate and not automatically captioned through YouTube. While it is great that YouTube wants to provide captioning for videos, most of the time these automatic captions do not reflect at all what the person is saying and are way off the mark. This can be confusing for those who require captioned videos and creates a barrier for usage of the video. If you try watching a video with no sound and just reading the captions, you'll be able to see what it's like for those reading the captions. If the automatic captions are way off, the video makes no sense. Please ensure the captions in the videos you select are accurate. If you are unsure if a video has automatic captions from YouTube or if the captions are accurate, please send the video link to Madeleine Crew in Library and Learning Services to take a look.